Some hotels are able to offer half board (you get lunch) or full board (you get breakfast, lunch and dinner) - it depends on the restaurant and catering facilities they have. Some hotels will offer the option for a breakfast and dinner in the hotel and the option of a takeaway packed lunch. Some hotels will offer half or full board options in their rates but the food may be served at a nearby restaurant. If you require half or full board please indicate this on your [Quote Form](https://www.groupfun.uk/workflows/quote) and we can give you options on this.

Some hotels are able to offer half board (you get lunch) or full board (you get breakfast, lunch and dinner) - it depends on the restaurant and catering facilities they have. Some hotels will offer the option for a breakfast and dinner in the hotel and the option of a takeaway packed lunch. Some hotels will offer half or full board options in their rates but the food may be served at a nearby restaurant. If you require half or full board please indicate this on your [Quote Form](https://www.groupfun.uk/workflows/quote) and we can give you options on this.

Some hotels do offer this, but there is generally an associated cost. Let us know on your [Quote Request](https://www.groupfun.uk/workflows/quote) if this is important to you and we will provide options that can accomodate this.

Some hotels do offer this, but there is generally an associated cost. Let us know on your [Quote Request](https://www.groupfun.uk/workflows/quote) if this is important to you and we will provide options that can accomodate this.

Unlike many cities around the world, hotels in UK and Ireland do not currently charge a City Tax on top of their room rate. The room rate we quote to you will be fully inclusive and include VAT where applicable.

Unlike many cities around the world, hotels in UK and Ireland do not currently charge a City Tax on top of their room rate. The room rate we quote to you will be fully inclusive and include VAT where applicable.

The short answer to this question is yes, we do have many hotels who offer restaurant facilities for groups but there are a few things to think about! The size of hotel and the size and type of your group is an important factor. For example a group of 50 dining in a small hotel restaurant could be overwhelming for certain hotels. They may struggle to serve and cater to so many people at once and they may not have the ideal configuration of seating and tables. In almost all cases you will need to make reservations for group dining well in advance. Fixed price options are available. Some hotels may not cater to groups above a certain size because they feel it impacts the atmosphere of the restaurant for other guests. Conversely in some large city hotels this would present no problem at all. Some hotels may not be keen to serve groups at certain times of the day (eg Friday or Saturday evenings). Some hotels don't like certain types of group (eg sports teams). Some hotels will have a dress code for their restaurant. Many hotels will offer a set menu for groups and the larger the group the more likely it is they ask you to choose what you would like to eat in advance. Some hotels can offer buffets. If members of your group have dietary requirements or certain allergies it is important the hotel knows about this as early as possible. Some hotels do offer facilities for groups to dine together in a dedicated private or semi private area. Some of these dedicated areas can be lovely, others can lack atmosphere (eg a windowless conference room!) Finally, the purpose of your meal can be a big factor. If you are a sports team returning from a days training and want a high protein meal before bed that is very different from a group attending a conference who want an evening meal to socialise and relax. We have many years experience in this area and can offer advice! If in hotel restaurant facilities are important to you please indicate this on our [Quote Form](https://groupfun.malcolm.support/workflows/quote) and we will do our best to find options with this facility. As always the more information you can give us the better.

The short answer to this question is yes, we do have many hotels who offer restaurant facilities for groups but there are a few things to think about! The size of hotel and the size and type of your group is an important factor. For example a group of 50 dining in a small hotel restaurant could be overwhelming for certain hotels. They may struggle to serve and cater to so many people at once and they may not have the ideal configuration of seating and tables. In almost all cases you will need to make reservations for group dining well in advance. Fixed price options are available. Some hotels may not cater to groups above a certain size because they feel it impacts the atmosphere of the restaurant for other guests. Conversely in some large city hotels this would present no problem at all. Some hotels may not be keen to serve groups at certain times of the day (eg Friday or Saturday evenings). Some hotels don't like certain types of group (eg sports teams). Some hotels will have a dress code for their restaurant. Many hotels will offer a set menu for groups and the larger the group the more likely it is they ask you to choose what you would like to eat in advance. Some hotels can offer buffets. If members of your group have dietary requirements or certain allergies it is important the hotel knows about this as early as possible. Some hotels do offer facilities for groups to dine together in a dedicated private or semi private area. Some of these dedicated areas can be lovely, others can lack atmosphere (eg a windowless conference room!) Finally, the purpose of your meal can be a big factor. If you are a sports team returning from a days training and want a high protein meal before bed that is very different from a group attending a conference who want an evening meal to socialise and relax. We have many years experience in this area and can offer advice! If in hotel restaurant facilities are important to you please indicate this on our [Quote Form](https://groupfun.malcolm.support/workflows/quote) and we will do our best to find options with this facility. As always the more information you can give us the better.

Yes, we deal with a lot of student groups and can offer hotel, hostel and in some cases other types of accommodation (for example University Halls of Residence, self catering or specialist accommodation such as camp sites, static caravans or barns). If your enquiry is for a student group please tick the appropriate box on our [Quote Form](https://groupfun.malcolm.support/workflows/quote) so we can quote accordingly and give us as much detail as possible about the ages of the group members and the purpose of the visit (eg is it a sports related trip, a sight seeing trip, attending a conference etc). This will help us offer you the best option. Not all hotels will take student groups and of those that will some options can be far better suited to student groups than others!

Yes, we deal with a lot of student groups and can offer hotel, hostel and in some cases other types of accommodation (for example University Halls of Residence, self catering or specialist accommodation such as camp sites, static caravans or barns). If your enquiry is for a student group please tick the appropriate box on our [Quote Form](https://groupfun.malcolm.support/workflows/quote) so we can quote accordingly and give us as much detail as possible about the ages of the group members and the purpose of the visit (eg is it a sports related trip, a sight seeing trip, attending a conference etc). This will help us offer you the best option. Not all hotels will take student groups and of those that will some options can be far better suited to student groups than others!

This varies from hotel to hotel. The size of the group and time of arrival can also be factors. If we are organising transfers to the hotel we will monitor the progress of these and let the hotel know you are en route and your estimated arrival time so they are expecting you and have the appropriate members of staff ready. If you are organising your own transfers we will provide you with the hotel's contact details and would recommend you contact them when you are on the way to them to advise of your arrival time. When you book with GroupFun, ahead of your stay we will send you a special link to provide the full details of your group (eg their names, rooming preferences, any special details re diet or disabilities etc). These details are stored securely in our system and passed securely to our hotel partners before you arrive. Some hotel partners will also allow required ID to be collected this way. Our online system can therefore dramatically reduce the time it takes groups to check in.

This varies from hotel to hotel. The size of the group and time of arrival can also be factors. If we are organising transfers to the hotel we will monitor the progress of these and let the hotel know you are en route and your estimated arrival time so they are expecting you and have the appropriate members of staff ready. If you are organising your own transfers we will provide you with the hotel's contact details and would recommend you contact them when you are on the way to them to advise of your arrival time. When you book with GroupFun, ahead of your stay we will send you a special link to provide the full details of your group (eg their names, rooming preferences, any special details re diet or disabilities etc). These details are stored securely in our system and passed securely to our hotel partners before you arrive. Some hotel partners will also allow required ID to be collected this way. Our online system can therefore dramatically reduce the time it takes groups to check in.

In general the rates quoted are based on the number of rooms agreed. When you sign the hotel agreement you are undertaking to pay for those rooms. If you seek to reduce rooms post agreement but before the cancellation deadline the hotels may not allow this and may insist you cancel the entire booking. The vast majority of hotels will not accept any changes that reduce the contract value when you are past your free cancellation period. If you seek to increase rooms hotels are generally more helpful, but additional rooms may not be available (especially in busy cities) or may be more expensive than the rate you have already agreed. If the hotel does have available rooms they may be happy to offer you further rooms at the contracted rate but you should not rely on this as it is totaly at the hotels descretion. A few hotels do provide a "flex" style contract which combine a minimum number of rooms with the option to add more (subject to availabilty) at a pre determined rate. These types of agreeement are relatively rare however, and in our experience not that useful because the "subject to availability" qualification means that at busy locations rooms are not available.

In general the rates quoted are based on the number of rooms agreed. When you sign the hotel agreement you are undertaking to pay for those rooms. If you seek to reduce rooms post agreement but before the cancellation deadline the hotels may not allow this and may insist you cancel the entire booking. The vast majority of hotels will not accept any changes that reduce the contract value when you are past your free cancellation period. If you seek to increase rooms hotels are generally more helpful, but additional rooms may not be available (especially in busy cities) or may be more expensive than the rate you have already agreed. If the hotel does have available rooms they may be happy to offer you further rooms at the contracted rate but you should not rely on this as it is totaly at the hotels descretion. A few hotels do provide a "flex" style contract which combine a minimum number of rooms with the option to add more (subject to availabilty) at a pre determined rate. These types of agreeement are relatively rare however, and in our experience not that useful because the "subject to availability" qualification means that at busy locations rooms are not available.

Yes, many of our hotels do offer this option. Sometimes the hotel is not able to provide packed lunches directly but we can arrange the lunches via a third party and have them delivered to your hotel for collection. If this is important to you please tick the packed lunch box on our [Get a Quote](https://groupfun.malcolm.support/workflows/quote) form and we will cost this for you and provide some options.

Yes, many of our hotels do offer this option. Sometimes the hotel is not able to provide packed lunches directly but we can arrange the lunches via a third party and have them delivered to your hotel for collection. If this is important to you please tick the packed lunch box on our [Get a Quote](https://groupfun.malcolm.support/workflows/quote) form and we will cost this for you and provide some options.

In the UK & Ireland the "standard" room type is a Double. For the avoidance of doubt this is a double bed ie one big bed for two people, not two beds. Some accommodation options will offer different room types that can include: * Single * Twin (two single beds) * Triple (three single beds) * Family (one or two double beds or one double with a sofa bed / single bed) * Interconnecting (two rooms next to each other connected by an internal door) * Accessible (room designed for disabled or mobility imparied individuals) Please indicate on our [Quote Form](https://www.groupfun.uk/workflows/quote) if one or more of these room types is required within your group booking. Please be aware however that by requesting one or more of these rooms types within your quote you may be restricting your choice as not all hotels and accomodation options will have these room types.

In the UK & Ireland the "standard" room type is a Double. For the avoidance of doubt this is a double bed ie one big bed for two people, not two beds. Some accommodation options will offer different room types that can include: * Single * Twin (two single beds) * Triple (three single beds) * Family (one or two double beds or one double with a sofa bed / single bed) * Interconnecting (two rooms next to each other connected by an internal door) * Accessible (room designed for disabled or mobility imparied individuals) Please indicate on our [Quote Form](https://www.groupfun.uk/workflows/quote) if one or more of these room types is required within your group booking. Please be aware however that by requesting one or more of these rooms types within your quote you may be restricting your choice as not all hotels and accomodation options will have these room types.

Generally, with hotel group rates, breakfast is included but the type of breakfast can vary. Generally, with hostel and other types of accommodation breakfast may incur an additional cost. With hotels a continental or full english breakfast are the two main types offered. With hostels generally continental is the normal breakfast offered. A continental breakfast is usually a selection of cold items (eg ham, cheese, cereal, croissants, bread, juice etc) usually served with hot drinks eg tea and coffee. Hard boiled eggs (cold) may be included. A full english breakfast or buffet breakfast usually includes all the above plus hot items such as eggs, bacon, sausage, hash browns, baked beans, tomatoes etc. We will indicate whether breakfast is included or not and the type of breakfast on our quote to you.

Generally, with hotel group rates, breakfast is included but the type of breakfast can vary. Generally, with hostel and other types of accommodation breakfast may incur an additional cost. With hotels a continental or full english breakfast are the two main types offered. With hostels generally continental is the normal breakfast offered. A continental breakfast is usually a selection of cold items (eg ham, cheese, cereal, croissants, bread, juice etc) usually served with hot drinks eg tea and coffee. Hard boiled eggs (cold) may be included. A full english breakfast or buffet breakfast usually includes all the above plus hot items such as eggs, bacon, sausage, hash browns, baked beans, tomatoes etc. We will indicate whether breakfast is included or not and the type of breakfast on our quote to you.

Normally porterage is extra and is charged per bag per direction (eg one charge for check-in, a further charge for check-out).

Some hotels will specify there must be one adult per 10 students. Some hostels will only accept students over the age of 18 because of licensing requirements (ie they sell alchohol on the premises) In addition to this there is a wide range of different policies re student age and student supervision from one hotel or hostel provider to another. If you are [requesting a quote](https://www.groupfun.uk/workflows/quote) for a student group please tell us much as possible about the ages of the group and student / staff ratio as that will enable us to get you the best accomodation options.

Some hotels will specify there must be one adult per 10 students. Some hostels will only accept students over the age of 18 because of licensing requirements (ie they sell alchohol on the premises) In addition to this there is a wide range of different policies re student age and student supervision from one hotel or hostel provider to another. If you are [requesting a quote](https://www.groupfun.uk/workflows/quote) for a student group please tell us much as possible about the ages of the group and student / staff ratio as that will enable us to get you the best accomodation options.

We offer everything from hostels through to five star hotels. In some locations we also offer self catering apartments, University Halls of Residence (usually during University holidays) and even some specialist accommodation in some locations eg barns, camp sites, static caravans. Please indicate the type of accommodation you are looking for and your budget when you complete our [quote form.](https://groupfun.malcolm.support/workflows/quote)

We offer everything from hostels through to five star hotels. In some locations we also offer self catering apartments, University Halls of Residence (usually during University holidays) and even some specialist accommodation in some locations eg barns, camp sites, static caravans. Please indicate the type of accommodation you are looking for and your budget when you complete our [quote form.](https://groupfun.malcolm.support/workflows/quote)

This varies from hotel to hotel, but usually hotels need at least 30 days notice to cancel a group booking. Some hotels may need 45 or 60 days notice. Some hotels will offer a full refund if you cancel in accordance with the notice period. Some will always take a small deposit (typically 10%) to secure the booking and this will be non-refundable. If you cancel your rooms with less notice than required some hotels will offer a % refund (typically the closer to the booking dates you cancel the less will be refunded) - some hotels will offer no refunds at all. When you receive quotes from GroupFun we will indicate the cancellation policy of each option.

This varies from hotel to hotel, but usually hotels need at least 30 days notice to cancel a group booking. Some hotels may need 45 or 60 days notice. Some hotels will offer a full refund if you cancel in accordance with the notice period. Some will always take a small deposit (typically 10%) to secure the booking and this will be non-refundable. If you cancel your rooms with less notice than required some hotels will offer a % refund (typically the closer to the booking dates you cancel the less will be refunded) - some hotels will offer no refunds at all. When you receive quotes from GroupFun we will indicate the cancellation policy of each option.